CAMP FAQS & FORMS

Everything you need to know about enrolling in camp.

Registration Process

Q. How do I register my child for camp?

Families are strongly encouraged to register for camp online using our ActiveNet registration system. Or, you may download and complete a printable registration form after registration opens.

If you receive state subsidy or are applying for YMCA financial assistance, online registration is not available. Please download and complete the printable registration form and scholarship application.

Regardless of whether you register online or by completing the downloadable form, you must also complete an emergency packet for your child and bring it to camp on your first day. Please keep a copy for yourself. If your child attends multiple Y camps throughout the summer, you will need to bring a copy of the emergency packet to each camp. Please note, the emergency packet requires the Emergency Medical Authorization form to be notarized.

Q. If I download a registration form, how do I submit it?

You may hand deliver completed forms to our Youth Development Services office:

YMCA Youth Development Services
8205 W 108th Terrace, Suite 120
Overland Park, KS 66210

Or you may fax or mail completed forms to:

YMCA of Greater Kansas City
Attn. Camp Registration
3100 Broadway, Suite 1020
Kansas City, MO 64111
Fax: 816.931.1847

We are unable to process registration by phone or at Y Club before and after school locations.

Q. What is the registration deadline?

Many of our camps fill up early. We encourage you to register early to secure a spot. Registration is on a weekly basis. The last chance to register for any week of camp is at midnight on the Thursday before the camp begins. (For example, for camps beginning Monday, May 22, the registration deadline is midnight on Thursday, May 18.)

Q. Do I have to register my child for the whole summer?

No. Registration is by the week, and you may register for any number of weeks you choose.

Q. What payments are due when I register?

When you register, the following are due:

  • A $25, one-time program fee, per child, for the summer. It is non-refundable.
  • A $20 deposit for each week of camp you are registering for, to hold your child's spot. The deposit will be applied to your weekly camp tuition and is non-refundable and non-transferable.

The remainder of the weekly camp tuition is due before each week of camp begins.

  • If you pay by check or are not set up for automatic payments through electronic funds transfer, the weekly tuition payment is due by the Tuesday before the week of camp you are registered for.
  • If you pay by electronic funds transfer, the remainder of the weekly fee is charged the Friday night before the camp begins.
Q. Can I register my child at different camps for different weeks?

Absolutely. Many families like to have their children attend the same camp all summer, while others prefer to have their children attend different camps different weeks. While this can be a fun way to have campers experience a variety of camps, our experience shows that once a child starts at a camp, they prefer to stay at that camp. Of course, no one knows your child better than you, so please try to find the best match for your child.

Q. Can I register my child for half-day or part-time camp?

We do not offer a half-day or part-time schedule.

Q. Can I change the camp my child attends or the weeks my child attends camp?

We can often accommodate changes to your registration. Requests must be made in writing at least one week in advance. We can accommodate your request as long as there is space in the camp you would like to transfer to or add. Please remember, deposits are non-refundable and non-transferable.

Q. Can I cancel a week of camp?

You may cancel a week of camp by providing notice in writing at least one week before the camp is scheduled to begin. You will forfeit your deposit for that week, but you will not be responsible for the remainder of the tuition.

We have been holding that spot for your child and have potentially turned other children away. You will be responsible for the tuition for that week if you fail to give a one-week written notice. If you cancel for all registered weeks, please note that the one-time $25 program fee is non-refundable.

You may hand deliver cancellation notices to our Youth Development Services office:

YMCA Youth Development Services
8205 W 108th Terrace, Suite 120
Overland Park, KS, 66210

Or you may fax or mail cancellation notices to:

YMCA of Greater Kansas City
Attn. Camp Registration
3100 Broadway, Suite 1020
Kansas City, MO 64111
Fax: 816.931.1847

Q. If a camp is full, can I be on the waiting list?

Yes. If you submit a registration form you have downloaded from the website, and there is not a spot available for the camp you have requested, you will be notified and placed on the waiting list. We will contact you if a spot becomes available. If you register online and see that the camp is full, you may download and submit a printable registration form to be placed on the waiting list.

Forms & Waivers

You may download necessary forms at the bottom of this page.

Registration and Financial Assistance Forms
Although online registration is encouraged, you may download and fill out a printable registration form for your location below. 

If you are applying for financial assistance, online registration is not available. Please download complete the  printable registration form for your location and the financial assistance application.

You may hand deliver completed forms to our Youth Development Services office:

YMCA Youth Development Services
8205 W 108th Terrace, Suite 120
Overland Park, KS 66210

Or you may fax or mail completed forms to:

YMCA of Greater Kansas City 
Attn. Camp Registration 
3100 Broadway, Suite 1020 
Kansas City, MO 64111 
Fax: 816.931.1847

We are unable to process registration by phone or at Summer Day Camp locations.

Emergency Packets
Regardless of whether you register online or by completing the downloadable form, you also must complete an emergency packet for your child and bring it to camp on your first day. 

Please keep a copy for yourself. If your child attends multiple Y camps throughout the summer, you will need to bring a copy of the emergency packet to each camp. 

Fees & Assistance

Q. How much does camp cost?

Weekly fees vary depending on the type of camp and location. In addition, there is a one-time $25 program fee per child for the summer, and it is non-refundable. 

Q. Do I have to pay for camp all at once?

No. When you register, the following are due:

  • A $25, one-time program fee, per child, for the summer. It is non-refundable.
  • A $20 deposit for each week of camp you are registering for, to hold your child's spot. The deposit will be applied to your weekly camp tuition and is non-refundable and non-transferable.

The remainder of the weekly camp tuition is due before each week of camp begins.

  • If you pay by check or are not set up for automatic payments through electronic funds transfer, the weekly tuition payment is due by the Tuesday before the week of camp you are registered for.
  • If you pay by electronic funds transfer, the remainder of the weekly fee is charged the Friday night before the camp begins.
Q. What types of payment are accepted?

You may pay by:

  • Automatic draft from a credit card
  • Automatic draft from a bank account by providing a voided check
  • Check or money order at the camp site or mailed to:
    YMCA of Greater Kansas City
    Attn. Camp Payments 
    3100 Broadway, Suite 1020 
    Kansas City, MO 64111
  • By calling 913.345.9622 or 816.360.3390 and providing credit card or bank account information. 

Cash payments are not accepted.

Q. What if my payment is late?

A $20 late fee is charged if your payment is late. If we have not received your weekly payment by the first day of that week of camp, your child will not be able to attend that week.

Q. Does the YMCA have scholarships available for camp?

Yes. As a charitable, nonprofit organization committed to serving all in our community, the Y offers financial assistance to families in need. Interested families must complete an application. Discounts on weekly fees are given to those who qualify, and the amount of the discount is determined based on funds available. Families receiving state subsidy are not eligible for financial assistance from the Y. However, the Y accepts state child care subsidy payments.

Q. How do I apply for financial assistance?

To apply: 

  • Download and complete the Financial Assistance Application.
  • Complete all required supporting documentation for the Financial Assistance Application. We are unable to process applications without the required supporting documentation.
  • Download and complete the printable registration for the camp you would like to attend.

You may hand deliver completed forms to our Youth Development Services office:

YMCA Youth Development Services
8205 W 108th Terrace, Suite 120
Overland Park, KS 66210

Or you may fax or mail completed forms to:

YMCA of Greater Kansas City Attn. Camp Registration
3100 Broadway, Suite 1020
Kansas City, MO 64111
Fax: 816.931.1847

We are unable to process forms by phone or at Summer Day Camp locations.

Q. When will I know if I will receive financial assistance for summer day camp?

Applications are reviewed on a first-come, first-served basis. Applicants will be notified within two weeks whether they will receive financial assistance and if so, what the amount will be.

Q. I already receive financial assistance for Y Club. Do I need to reapply for summer day camp?

Yes. Scholarships are awarded separately for our Y Club before and after school programs and summer day camps. You must submit a separate application for each program annually.

Q. Does the Y take state child care subsidy payments from DCF in Kansas or DSS in Missouri?

Yes. Please provide us a copy of your eligibility notice. Contact your case manager for more information. Families receiving state subsidy are not eligible for financial assistance from the Y.

Q. Are there any fees if I cancel a week of camp?

If you provide notice in writing of your cancellation at least one week before the camp is scheduled to begin, you will forfeit your deposit for that week, but you will not be responsible for the remainder of that week's tuition. We have been holding that spot for your child and have potentially turned other children away. You will be responsible for the tuition for that week if you fail to give a one-week written notice. If you cancel for all registered weeks, please note that the one-time $25 program fee is non-refundable.

You may hand deliver cancellation notices to our Youth Development Services office:

YMCA Youth Development Services
8205 W 108th Terrace, Suite 120
Overland Park, KS, 66210

Or you may fax or mail cancellation notices to:

YMCA of Greater Kansas City
Attn. Camp Registration
3100 Broadway, Suite 1020
Kansas City, MO 64111
Fax: 816.931.1847

Q. Are there any fees if I change the camp my child attends or the weeks my child attends camp?

If we are able to accommodate your request to change your camp or the week you are registered for, you will not be responsible for the $25 program fee again. However, deposits are non-transferable and non-refundable. That means the deposit on the week you are changing cannot be applied to the new location or the new week you are registering for, and it will not be refunded.

Q. Are fees pro-rated for days my child does not attend camp, such as holidays or days my child misses camp because of illness or family vacation?

No. The weekly fee is the same every week. Camps are closed on May 29 for Memorial Day and July 4 for Independence Day. If you anticipate missing a week of camp and you provide written notice of cancellation at least one week in advance, you will forfeit your deposit for that week, but you will not be responsible for the remainder of that week's tuition.

CAMP ESSENTIALS

Q. What items do I need to bring to camp?

On the first day of camp, please bring:

  • Your child's Emergency Information Packet
  • A tub or crate that your child can keep his or her belongings in during the day
  • Sunscreen
  • Insect repellant

Every day, please bring:

  • A water bottle
  • A lunch, unless your camp is one of the select locations that provides lunch

On swimming days, please bring:

  • Swimwear
  • A towel

Your camp director may also ask you to bring additional items depending on the type of camp and the activities scheduled for the week.

Q. How should my child dress for camp?

Your child should wear clothes that are comfortable for active play, and that you don't mind if they get dirty. That includes:

  • Clothing appropriate for the weather
  • Closed-toe shoes every day
  • Camp t-shirt on field trip days
  • Swimwear for your child to change into and a towel on days your child's camp goes swimming
Q. How many camp shirts will my child get?

Your child will receive one shirt on the first day of camp. Write your child's name on the inside of the shirt. The shirt must be worn on days your child's camp goes on field trips. A limited number of extra shirts will be available for purchase after all campers have received a shirt.

Q. Are YMCA Camps licensed?

Yes. All of our school age and early learning programs, including camps, are in full licensing compliance with the laws and regulations of either the Kansas Department of Health and Environment or the Missouri Department of Health and Senior Services.

Q. What ratio do you have during camp?

State laws require we keep a 1 to 15 staff to camper ratio. We do even better than that on field trips, with a staff ratio of 1 to 10. When we go swimming, our ratio is at least 1 to 8, usually even stronger.

Q. How do you ensure the health and safety of campers?

Safety is very important to us. We have an extensive risk management program and have recently achieved an accreditation from our risk management group, Praesidium. All of our staff are trained in:

  • CPR
  • First Aid
  • Recognition of illnesses
  • Signs and symptoms of abuse
  • Risk management
Q. How does the Y address safety on field trips?

We have several practices that help ensure the health of safety of children on field trips. These include:

  • Taking all of our campers' Emergency Information Packets with us on field trips.
  • Taking attendance frequently and as the children get on the bus using a method called "name-to-face" checks. We call the child's name and not only listen for them to say "here," but we also look to confirm we see their face.
  • Active staff involvement on swimming field trips. Some staff will be in the water interacting with the campers, while the rest will be equally spaced around the side of the pool monitoring the children. We help the children apply sunblock before we leave for the pool and about every hour while we are at the pool.
  • Checking restrooms before any children use a public restroom. We monitor who goes in and out of the restroom while our campers are using it.
  • Making sure a staff member is always present with children. Children never go anywhere unattended.
  • Taking frequent water breaks to ensure campers stay hydrated.
Q. How many field trips will my child go on?

Typically, our camps go on two field trips per week, including one to the pool. Your camp director will have detailed field trip information for you, as well as schedules and lesson plans for your camp.

Related Resources

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